Feel free to complete the application form below at any time. However, please note that registration for new families will not be reviewed until February 1st, as priority enrollment is extended to currently enrolled families until that date. All applications will be time-stamped and processed in the order they are received.
Frequently asked questions can be found here: https://www.spanishwithsarah.com/admissions/
Tuition Information: https://www.spanishwithsarah.com/admissions/tuition/
Once your registration is approved, we will provide a link to complete the remaining forms needed to finalize your enrollment.
1.) 2025 SWS Application for NEW STUDENT admission
After your application has been approved, you will receive a link to complete the registration process. This final registration step will include the following forms:
- ACH Payment Form – to pay the registration/supply fee and monthly tuition.
- Photo Release and Directory Form
- Policies & Procedures Agreement Form
- Certificate of Immunization Form
- Google Consent Form – required for students in 2nd–5th grades.
Important Information:
- Preschool Requirement: All preschool students must be fully potty-trained before the first day of classes. If your child is not yet fully potty-trained and will not be ready by the start of school, please notify us by August 1st. This allows us to offer the spot to the next family on our waitlist.
- Readiness Assessment for K-5 Families: New K-5 families will be asked to schedule a short readiness assessment for their child, which typically takes 20-30 minutes, before completing registration.
- Records Request for 1st–5th Grade Transfers: If your child is transferring into 1st–5th grade, please fill out the Records Request form and provide it to your previous school. This form grants permission for student records to be shared with us.
Tuition Details:
- Tuition is collected over a 10-month period, from August 5th to May 5th.
- Your registration reflects a commitment to both the class and the school for the entire academic year.
Policies & Procedures
Absences and Illness
To ensure the health and safety of all students, please keep your child home if they exhibit any of the following symptoms:
- Watery eyes
- Deep cough
- Inflamed nostrils
- Heavy nasal discharge
- Fever
- Rash
- Contagious diseases
- Head lice
If your child will be absent, please call (before class begins) or email the school. Children should remain at home until they are symptom-free for at least 24 hours after a fever has subsided and 48 hours after any vomiting.
In the case of head lice, please notify the school so we can take the necessary precautions in the classroom. Children must remain at home until all live lice are completely eliminated. This information will be kept confidential.
Please note that tuition cannot be adjusted or refunded for absences due to vacations, colds, or other illnesses.
Accident and Emergency Procedure
An emergency injury or illness that occurs during school hours will be reported to you immediately. Please make sure we have all emergency forms and current phone numbers. Waiver of Liability It is mutually agreed that in the event of an accident or illness of a child while in the care of teachers with Spanish With Sarah, the certified teacher shall use their best efforts to contact the parent immediately. In the event the parent is not immediately available, however, Spanish With Sarah teachers are authorized to secure such care as the situation may reasonably warrant. When the parents cannot be immediately contacted, Spanish With Sarah teachers will use their best efforts to contact your emergency contact as listed on the registration form. The parent agrees that where the Spanish With Sarah teachers have acted in good faith to comply with an accident and/or illness procedure, it shall not be liable for any accident or illness to the child, any and all liability as might otherwise exist expressly waived by the parent.
First Aid Permission
Hydrogen Peroxide Benadryl Spray Calamine Cream Neosporin Bactine First Aid Spray Antibacterial Wipes Ice Packs Adhesive bandages Children’s Tylenol* Benadryl Oral Allergy Medicine*
*Given only after verbal parental authorization If any of the above items are used, you will be notified at pick up time.
Clothing
Please ensure your child brings a coat for outdoor activities on cool days, as they will spend time outside except during rain or extreme cold. We recommend athletic shoes with rubber soles and closed toes for safety on the playground, rather than sandals, hard-soled shoes, or plastic footwear. To prevent lost items, please label all clothing and belongings.
Communication
We encourage open, two-way communication. A link to our classroom websites will keep you updated on all school activities. Please feel free to reach out to your child’s teacher or the director with any joys, concerns, or questions. Email is our preferred method for arranging a meeting with your child’s teacher; simply send a request via email to set up a time.
Arrival
To allow teachers time to prepare for the day, classrooms will open to students at 8:45. Parents are welcome to supervise their children on the playground before this time.
Late Arrival
Attendance for Kindergarten through Sixth Grade is taken promptly at 8:55, and Preschool circle time begins at 9:00 (12:45 for PM classes). Arriving late after these times can disrupt the class and will result in a tardy mark.
Departure
Please be on time when picking up your child after class. Late pickups can be distressing for children, and teachers have responsibilities to attend to after class. If you anticipate being late, arranging for another parent to supervise your child on the playground until you arrive is helpful, as long as you provide us with prior approval.
School Release
If someone other than a parent will be picking up your child, please provide written notice via note, email, or text on that day. The designated person must show a valid ID at pickup time, as teachers cannot release a child to anyone unfamiliar without authorization.
Discipline
Our approach to discipline is centered on positive guidance. We begin by redirecting the child to another activity if issues arise. If this is not effective, a brief regrouping period may be necessary. We utilize the 1-2-3 Magic approach, a gentle, low-stress method for managing behavior effectively
Continued Enrollment
We will strive to serve the needs your child. However, if we are unable to serve them, we may recommend an alternative program to you for your child.
Tuition and Payment Procedures
Tuition is based on an annual amount divided into equal monthly payments for convenience. This means the monthly tuition rate remains the same, regardless of holidays or school breaks (fall, winter, and spring). Tuition is due during the first week of each month. If you need to withdraw your child, please inform the director by the 15th of the month prior to withdrawal, or the following month’s tuition will still be invoiced. Current tuition rates are listed on the registration form, and please note that the registration and supply fee is non-refundable.
Field Trips
Parents are responsible for transporting and supervising their children or arranging carpools for field trips. Teachers need to be available to the entire class, so they will not be able to provide transportation. You will be informed of the meeting place, date, and time in advance. On some field trip days, there may be no scheduled classroom time for participating classes. Siblings are welcome to join field trips for an additional fee, though they are not included in the regular field trip cost. Occasionally, bus transportation may be offered as an option, but it is not covered by the school; families who choose this option will need to pay the additional cost.
Food
No gum will be allowed in the classrooms. We encourage all our preschool – 6th grade families to send in your own healthy snack (no candy or junk food please) with your child. If staying for lunch, children are expected to bring their own lunch. Water, in a spill proof water bottle, is the only drink allowed at school. We are not able to warm up lunches.
Toys
We prefer that children do not bring toys from home except on special sharing days.
School Work
Your child will regularly bring work home from school. We will occasionally ask you to look at and discuss something with your child and then return it to class. Please be prompt when returning things to school.
Parent Participation
We have an open-door policy for parents. You are welcome any time to help or simply visit.
Visitors/Siblings
Parents and children interested in our program may visit the classrooms together to see first-hand the variety of opportunities for young children we offer. Unfortunately, we cannot allow friends of our students to attend class sessions.
Snow Days
Spanish With Sarah classes will be canceled if the Camas School District announces school cancellation. Listen to your radio or television for that information. We will also post cancellations and delays on our website and school FaceBook page. Any canceled days will be made up.
Mandatory Reporting
Schools are considered mandated reporters in cases of suspected child abuse or neglect. Under Washington state law, mandated reporters who knowingly fail to make a report, or cause a report to be made, shall be guilty of a gross misdemeanor (RCW 26.44.080)
Notice of Nondiscriminatory Policy As To Students
Spanish With Sarah welcomes students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school. It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, scholarship and other school-administered programs.